Administrative Assistant

Spherion is hiring for a qualified Administrative Assistant for a insurance office in Wichita Falls with the opportunity to become licensed. Working hours: 8:00 AM – 5:00 PM

Responsibilities:
Answer incoming calls and transfer to appropriate extension or put through to voicemail.
Record messages for times the office is closed (holidays, staff meetings, volunteer outings).
Disperse messages left in general office voicemail box.
Contact IT if any tech issues arise with phone system.
Sort all incoming mail and disperse to mailboxes in copy room.
Prepare outgoing mail for next day?s pickup.
Keep pre-printed stamps on hand.
Add funds to online mail system.
Maintain calendar for agency (enter meetings, birthdays, closures, etc.).
Forward received faxes to responsible departments.
Confirm all sent faxes are successful, and if not, alert the sender.
Check supplies weekly and report what needs to be ordered.
Reorder toilet paper and bathroom hand towels as needed.
Be sure we do not run out of priority items such as, toner and paper.
Create content/graphics, post on Facebook and Instagram regularly, and respond to comments.
Interact with other business pages.
Create/update digital content regularly for front lobby.
Greet each person coming into the office and notify appropriate party.
Keep adequate amount of paper in printer/copier.
Scan and attached documents to correct accounts.
Enter new client data and update accounts as needed.
Update, print, and laminate agency contact cards.
Send cards (thank you, b-day, sympathy, congrats, etc.) to clients and referral sources.
Create, print, and post signs for closings.

Skills:
Organized
Excellent communication skills

Qualifications:
Must be social media savvy to handle business Social Media/Digital Content
Must submit to a background and drug screen
High School Diploma or Equivalent required

Please register at www.spherion.com/apply. Once you’ve registered, please come to our office at 4020 Call Field Rd Monday-Friday between the hours of 8a-10a or 1p-3p for a prescreen interview. We look forward to seeing you soon!